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HomeMy WebLinkAboutCC_1985-12-11 Joint_CC and Parks and Recreation Commission Meeting MinutesAGENDA JOINT MEETING CITY COUNCIL - PARKS AND RECREATION COMMISSION CALL TO ORDER ROLL CALL: A. PUBLIC HEARINGS 1 REPORTS AND APPEARANCES A-1 RECREATION AND PARKS ANNUAL REPORT B. UNFINISHED BUSINESS NONE C. NEW BUSINESS DECEMBER llJ 1985 7:00 P.M. CITY HALL C-1 COMMISSION RECOMMENDATIONS REGARDING PARTNERS MONDAY LATCHKEY SERVICES C-2 SELECTION OF WINNING NAME IN PARK NAMING CONTEST C-3 STATUS OF KEISER PARK PROJECT C-4 STATUS OF COMMUNITY CENTER PROJECT C-5 REVIEW OF PARKS AND RECREATION FACILITIES PLANJ 1985-1990 D. WRITTEN COMMUNICATIONS NONE E. ORAL COMMUNICATIONS E-1 PUBLIC E-2 COUNCIL E-3 COMMISSION E-4 STAFF ADJOURNMENT MINUTES -MORRO BAY CITY COUNCIL ADJOURNED REGULAR MEETING -DECEMBER 11, 1985 CITY HALL CONFERENCE ROOM Mayor Zeuschner called the meeting to order at 7:01 p.m. CITY COUNCIL PRESENT: ABSENT: Bud Zeuschner Ray Kaltenbach Jim Miller Bruce Risley Rose Marie Sheetz PARKS & RECREATION COMMISSION PRESENT: ABSENT: STAFF: Joan Silva James Hartzell Tim Barkas Paula Daillak Cheryl Halterman Lila Keiser Bert Griffin Gary Napper Steve Wolter Julie Spier Tom Freeman Mayor Council member Councilmember Councilmember Councilmember Chairman Commissioner Commissioner Commissioner Commissioner Youth Serving Rep. Senior Serving Rep. City Administrator Recreation & Parks Dir. Recreation Supervisor Facilities Coordinator A. PUBLIC HEARINGS, REPORTS AND APPEARANCES A-1 RECREATION AND PARKS ANNUAL REPORT Steve Wolter reviewed his 1985 Annual Report and highlighted some of the statistics as well as history of the Morro Bay Parks and Recreation Department. MOTION: Commissioner Hartzell moved for approval of the 1985 Annual Report. The motion was seconded by Commissioner Keiser and unanimously carried. (6-0) MOTION: Councilmember Kaltenbach report with thanks to staff motion was seconded by unanimously carried. (4-0) moved Council accept and the Commission. Councilmember Miller the The and It was noted copies of the report are available for public review. B. UNFINISHED BUSINESS None MINUTES -MORRO BAY CITY COUNCIL ADJOURNED REGULAR MEETING -DECEMBER 11, 1985 PAGE TWO C. NEW BUSINESS C-1 PARTNERS Program Julier Spier reviewed the PARTNERS program and noted the concern that a Monday PARTNERS program does not exist. Mondays have not been offered in the past becauie of the Council and Planning Commission Monday meetings. Time is needed in the afternoon to set up for the meetings so the City doesn't have to pay over- time. She compared the City's program to other agencies which offer a similar program but charge participants. The average daily attendance at the program is 33 with an overall registra- tion of approximately 80. Options to fund the extra Monday into the program are to regis- ter children with fee charge; have a volunteer parent operation; or have the City further subsidy the program. The staff recommendation is to use the Rec Hall on Mondays and hire the extra staff it will take to set up for Council/Planning Commission meetings after 5:30 p.m. Councilmember Risley · asked if service clubs had been contacted to sponsor or take-over the program. Mr. Wolter stated they have not; that is a source the Department wishes to tap for Community Center funding needs. Councilmember Miller felt the parents should carry some of the load; it is the burden of a high-quality program. Mayor Zeuschner suggested Council approve a $600 allocation to fund Mondays at this time but put program participants on notice there will be a charge next fiscal year. Commissioner Halterman felt a small fee would not hurt the families of most of the children; perhaps non-paying parents could volunteer help for the program. MOTION: Mayor Zeuschner moved Council authorize an additional $1,200 (maximum) out of General Fund Contingencies for PARTNERS to add Monday to the program for the rest of this school year $600 to PARTNERS and $600 for overtime staff to set-up for Council/Commission meetings; also, the Parks & Recreation Commission be requested to review funding/fee alternatives for the program as soon as possible. The motion was seconded by Councilmember Kaltenbach and unanimously carried. (4-0) MINUTES -MORRO BAY CITY COUNCIL ADJOURNED REGULAR MEETING -DECEMBER 11, 1985 PAGE THREE C-2 SELECTION OF WINNING NAME IN PARK NAMING CONTEST Steve Wolter reported on the contest to name the park located at the Bayshore Village development and noted 115 entries had been received. Council and Commission decided they would circle no more than five names and the City Clerk would tally the results while the Council and Commission discuss the next item on the agenda. C-3 STATUS OF KEISER PARK PROJECT Mr. Wolter reported on the redevelopment project to provide a second multi-purpose sports field at Keiser Park. He said the project is 80% complete and dedication of the improvements is scheduled for May 3, 1986. Mayor Zeuschner suggested some recognition of the California Conservation Corps be incorporated into the dedication ceremonies. C-2 SELECTION OF WINNING NAME IN PARK NAMING CONTEST (cont.) Mr. Napper stated he had tallied the results of Council and Commission votes and 8 names received nomination. The Council and Commission then decided to submit individual ballots of 3 name choices to the City Clerk for numerical weighted value; the result was Bayshore Bluffs received the highest number of weighted votes at 20, Abalone Beach second with 19 votes, and Morro Bluffs third with 18 votes. MOTION: Councilmember Kaltenbach moved the new park be named Bayshore Bluffs Park. The motion was seconded by Mayor Zeuschner and unanimously carried. (4-0) Steve Wolter stated March or April 1986 is the anticipated date for the park dedication. Mayor Zeuschner requested awards for the Park Naming Contest be scheduled for the January 13th Council meeting with Commission Chairperson Silva to hand out the awards. C-4 STATUS OF COMMUNITY CENTER PROJECT Mr. Wolter reviewed the status of the project which encompasses 16,000 square feet, and stated over $839,000 has been raised for the construction of the facility estimated to cost $1.4 million. He said the Seniors will receive a large amount of space in the building dedicated to them. Commissioner Hartzell noted it is to be a community center; not dedicated to any one group's use. MINUTES -MORRO BAY CITY COUNCIL ADJOURNED REGULAR MEETING -DECEMBER 11, 1985 PAGE FOUR C-5 REVIEW OF PARKS & RECREATION FACILITIES PLAN, 1985-1990 Mr. Wolter reviewed the completed and in progress updated every two years. Facilities to date. Plan and the projects He noted the Plan will be Councilmember Risley stated the Plan needs the flexibility for changes as time goes on; for instance, the reconnaissance proposal on the San Bernardo Creek Dam includes a major recreational element. He noted the January 9th special meeting to discuss water items. Councilmember Miller noted the meeting to be held sometime in January to discuss Tidelands Park. MOTION: Councilmember Kaltenbach moved Council receive the report for file. The motion was seconded by Council- member Miller and unanimously carried. (4-0) E. INDIVIDUAL DETERMINATION AND/OR ACTION A. Councilmember Kaltenbach stated someone had asked him why people in Cayucos were charged $2 more than Morro Bay people for classes. Mr. Wolter stated there is a surcharge for out-of-town residents not paying for recreation programs in taxes. B. Councilmember Miller stated the Parks and Recreation Commission is doing a very good job; there are interested people serving on the Commission. C. Councilmember Risley stated Council participation in the Street Faire was a very positive event and Council should continue the practice of participating in community events such as Art-in-the-Park. He invited the Commissioners to do the same. D. Mayor the Vet's Hall timetable. Zeuschner suggested moving Council meetings to and would like staff to suggest a possible E. Mayor Zeuschner stated he had received a request from the PTA president regarding a safety crossing guard at Morro Bay Blvd. and Napa for children going to and from school. He asked the Parks and Recreation Commission to think about funding alternatives. Commissioner Hartzell felt it should be a PTA function; Commis- sioner Halterman suggested forwarding the request to the Police Department for investigation. MINUTES -MORRO BAY CITY COUNCIL ADJOURNED REGULAR MEETING -DECEMBER 11, 1985 PAGE FIVE F. Chairman Silva suggested the Commission cancel their scheduled meeting for next Thursday. MOTION: Commissioner Halterman moved the Commission cancel their December 17th meeting. The motion was seconded by Commissioner Keiser and unanimously carried. (5-0) G. Commissioner Hartzell reminded everyone the Library opening ceremonies are scheduled for December 21st. H. Commissioner Halterman thanked Council for her appoint- ment to the Commission; she is excited about the work prospects. F. ADJOURNMENT MOTION: Councilmember Kaltenbach moved the meeting adjourn to Monday, December 16th at 5:45 p.m. in the City Hall Conference Room to interview candidates for various advisory boards. The motion was seconded by Council- member Miller and unanimously carried. (4-0) The meeting adjourned at 9:16 p.m.